Privacy Policy

Who We Are

the EV Groups Nexus is a non‑profit platform dedicated to supporting electric vehicle (EV) clubs, associations, and grassroots partners across the UK, Ireland, and Europe. Our website address is: https://evgroups.org.

In January 2026, we plan to register as an official Community Interest Company (CIC). This step reflects our ongoing mission to serve the wider EV community and our partners through activities that are firmly not‑for‑profit, ensuring that all benefits are reinvested into supporting clubs, events, and the growth of sustainable transport.

What Personal Data We Collect

We collect:

• Event data, RSVPs, and user registration information.
• Vehicle details (make, model, registration, colour, etc.) for insurance, public liability, and competition logging.
• Optional club affiliations and EVA membership details.
• Metadata from integrations (LinkedIn, Eventbrite, Google Calendar).
• Standard WordPress data such as comments, cookies, and login information.

When you upload images, please avoid including embedded location data (EXIF GPS). Visitors may download and extract location data from uploaded images.

Why We Collect Data

We use this data to:

• Display and promote EV events on our website and affiliated platforms.
• Enable event registration, ticketing, donations, and competition logging.
• Support event insurance, public liability coverage, and safety compliance.
• Improve visibility and engagement for EV clubs, Electric Vehicle Associations (EVAs), and grassroots partners.
• Share event updates via LinkedIn, Eventbrite, and other channels.

Our Commitment to Privacy

We will never sell your data. Ever.

We will also never share your personal or private information with third‑party partners unless you have explicitly registered an interest in hearing from them.

Outreach will only occur when you have shown a clear interest in our organisation or activities — for example, by registering for or participating in a past event, engaging with us directly on social media, or expressing interest in sponsorship, partnership, or speaking opportunities. We do not engage in cold‑calling, mass marketing, or unsolicited contact.

You will only receive communications directly related to events you’ve registered for, or if you have opted in to receive updates about future events. You will never receive spam, pop‑ups, or intrusive advertising. Sponsors and partners may be acknowledged on event pages, but never via commercial ad networks such as Google Ads or AdChoices.

Ticketing, Donations, and Payments

For paid events, ticket purchases, donations, and merchandise sales are processed securely through trusted third‑party merchant services such as Stripe, Square, PayPal, and WooCommerce.

the EV Groups Nexus does not store or process payment card details directly. All transactions are handled by these providers under their own secure systems and privacy policies.

Donations are used solely to support our non‑profit mission, including event organisation, insurance, and community outreach. We will never use donation data for marketing or share donor details with third parties without explicit consent.

Cookies

• If you leave a comment, you may opt‑in to saving your name, email, and website in cookies for convenience.
• Login and display preference cookies are set when you log in, and may persist for up to two weeks.
• Editing or publishing an article sets a temporary cookie with no personal data.

Embedded Content

Articles on this site may include embedded content (videos, images, articles, etc.). Embedded content from other websites behaves as if you visited that site directly. These sites may collect data, use cookies, and track your interaction.

Social Media Connections and Event Data

the EV Groups Nexus may collect event information from social media platforms such as Facebook, LinkedIn, and others. This information is limited to publicly available event details (such as event name, date, time, location, and description) and is used solely to display and promote events within the Nexus calendar and club directories.

We may also store publicly available contact information from social media when individuals connect with us as representatives of clubs, associations, or event partners. This information is used only for relevant outreach — such as event organisation, sponsorship, or speaking opportunities — and only when the individual has shown interest in Nexus or participated in a past event.

We will never scrape, sell, or misuse social media data. Our goal is to make EV events more visible and accessible to the community, while respecting the privacy of all participants.

Who We Share Data With

We do not share your data with third parties except:

• When required for password resets (IP address included in reset email).
• When explicitly authorised by you to connect with partners (e.g., EV Rally Club, GBET).
• Through integrations with LinkedIn, Eventbrite, or Google Calendar, which operate under their own privacy policies.

How Long We Retain Data

• Comments and their metadata are retained indefinitely.
• Registered user profiles are stored until deleted or requested for removal.
• Event and registration data may be retained as long as necessary for insurance, reporting, and historical records.

Your Rights

You may request:

• An exported file of the personal data we hold about you.
• Correction or deletion of your personal data.
• Removal of event registration details, unless required for legal or insurance purposes.

We comply with GDPR and UK data protection law.

Where Your Data Is Sent

• Visitor comments may be checked through an automated spam detection service.
• Event data may be shared with trusted partners (e.g., EV Rally Club, GBET) only when relevant to events you’ve registered for.
• Third‑party integrations (LinkedIn, Eventbrite, Google Calendar) operate under their own privacy policies.

General Data Protection Regulation (GDPR)

the EV Groups Nexus complies with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. GDPR is the European Union’s privacy law that sets out how organisations must handle personal data.

Under GDPR, we are required to:

• Collect and use personal data lawfully, fairly, and transparently.
• Limit data collection to what is necessary for our mission.
• Keep data accurate and up to date.
• Store data securely and only for as long as needed.
• Respect your rights to access, correct, or delete your information.

In practice, this means we only collect information relevant to events, registrations, and community outreach, and we will never sell your data or use it for unsolicited marketing.

Data Protection Officer / Privacy Lead

the EV Groups Nexus takes data protection seriously and has designated a Privacy Lead to oversee compliance with GDPR and UK data protection law.

The Privacy Lead is responsible for:

• Monitoring our data protection practices.
• Advising on compliance with privacy obligations.
• Acting as the main point of contact for individuals and regulators regarding privacy matters.

If you have any questions about how we handle your personal data, or if you wish to exercise your rights under GDPR, please contact:

📧 privacy@evgroups.org

We are committed to responding promptly and transparently to all privacy‑related enquiries.